{ "version": "https://jsonfeed.org/version/1", "user_comment": "This feed allows you to read the posts from this site in any feed reader that supports the JSON Feed format. To add this feed to your reader, copy the following URL -- https://www.seebtm.com/en/tag/must-have-en-15/feed/json/ -- and add it your reader.", "home_page_url": "https://www.seebtm.com/en/tag/must-have-en-15/", "feed_url": "https://www.seebtm.com/en/tag/must-have-en-15/feed/json/", "title": "SEE Business travel & meetings magazine", "description": "Magazin za oblast poslovnih putovanja i kongresnog turizma Jugoisto\u010dne Evrope", "items": [ { "id": "https://www.seebtm.com/en/must-have-for-a-successful-conference/", "url": "https://www.seebtm.com/en/must-have-for-a-successful-conference/", "title": "MUST-HAVE FOR A SUCCESSFUL CONFERENCE", "content_html": "

The purpose of the research was to determine the requirements that should be fulfilled both on the part of the hotels and event venues as on the part of event organizers to ensure the success and high quality of a conference or convention.

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The following must-have hotel amenities are a necessary requirement:

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As for the congress facilities and capacity, the first criterion which must be satisfied concerns the number of meeting halls, their capacity, and possibilities in regard to configuration changes at customer request (the most frequent request cited in the research is for a U-shaped configuration).

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Additionally, some of the other basic criteria include:

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When talking about event organization, technical equipment is another must. The participants in the research specified the following equipment as necessary for the success of a convention / congress / seminar:

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The remaining items thought to be must-have for any event organized or attended include:

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In conclusion, one of the things that affect the choice of venue for an event is courteous, professional, well organized, and friendly staff and good pre-event communication between the hotel and organizer, marked primarily by flexibility, readiness to adjust to group needs, and an experienced team event manager.

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M.M.

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The post MUST-HAVE FOR A SUCCESSFUL CONFERENCE appeared first on SEE Business travel & meetings magazine.

\n", "content_text": "The purpose of the research was to determine the requirements that should be fulfilled both on the part of the hotels and event venues as on the part of event organizers to ensure the success and high quality of a conference or convention.\nThe following must-have hotel amenities are a necessary requirement:\n\nParking with video surveillance/sufficient parking/garage\nSufficient number of single rooms\nAccessibility to persons with special needs\nA hotel restaurant or a restaurant in the close vicinity of the hotel where formal dinners can be organized\nA sports field and other facilities convenient for team building activities\nA large and spacious hotel lobby\nSuitable and separate entrances to the meeting room \u2013 one for the lecturers and another for the participants\nFlexibility of menus (dietary food, vegetarian/vegan cuisine, catering to people with allergies to certain ingredients)/a varied offer for coffee and refreshment breaks\nGood catering\nLate check-out\nAirport proximity\n\nAs for the congress facilities and capacity, the first criterion which must be satisfied concerns the number of meeting halls, their capacity, and possibilities in regard to configuration changes at customer request (the most frequent request cited in the research is for a U-shaped configuration).\nAdditionally, some of the other basic criteria include:\n\nMeeting hall flexibility and partitioning, moving walls, tables, and chairs\nA meeting hall allowing for different configurations\nHigh ceiling\nNatural lighting and ventilation\nNoise isolation\nRegistration desk\nWardrobe\nSufficient number of toilets\nAdequate space between chairs and rows\nGood visibility in the meeting room for all participants\nA front area or functional lobby appropriate for catering\nExhibition space\nSeparate entrance to the congress center\nEvent manager \u2013 a person in charge of managing a specific event\nPrecise signs throughout the hotel (printed and electronic)\nRestaurant schedule flexibility (coffee break, lunch, etc.)\n\nWhen talking about event organization, technical equipment is another must. The participants in the research specified the following equipment as necessary for the success of a convention / congress / seminar:\n\nScreen and projector\nSound system\nFlip chart, stand, markers\nWiFi\nVideo conference equipment\nSimultaneous translation equipment\nVideo beam\nLaptop\nWireless microphone\nWhite board\nIndicator\nExtension cables / sufficient number of sockets enabling multiple laptop use\n *Technician available throughout the event\n\nThe remaining items thought to be must-have for any event organized or attended include:\n\nCourteous staff able to handle program changes\nGood service\nCleanliness of facilities\nSeparate smokers\u2019 area during coffee breaks (door to balcony)\nBreaks \u2013 at least an hour and a half after lunch prior to start of afternoon session\nAdherence to planned schedule\nBottled water on tables\nTechnical support throughout the event\n\nIn conclusion, one of the things that affect the choice of venue for an event is courteous, professional, well organized, and friendly staff and good pre-event communication between the hotel and organizer, marked primarily by flexibility, readiness to adjust to group needs, and an experienced team event manager.\nM.M.\nThe post MUST-HAVE FOR A SUCCESSFUL CONFERENCE appeared first on SEE Business travel & meetings magazine.", "date_published": "2014-06-27T10:47:21+02:00", "date_modified": "2015-03-27T14:57:04+01:00", "author": { "name": "Miona Milic", "url": "https://www.seebtm.com/en/author/miona/", "avatar": "https://www.seebtm.com/wp-content/uploads/IMG-20240224-WA0003-e1728981138373.jpg" }, "image": "https://www.seebtm.com/wp-content/uploads/anketa_slajd.jpg", "tags": [ "conference", "hotel", "must have", "technical equipment", "Trends" ] } ] }